Seven Questions Around Expense Management Software

Spend less time on manual expense management

Good news: you don’t have to manage expenses manually anymore. With Soldo, you can automate 80% of your financial processes, which means more time for impactful work. And less risk of input errors.
With approvals, reimbursements and expense reporting taken care of, the only question is what to do with all those extra hours.

A simple way to prevent overspending

Imagine knowing where every penny of company money is being spent in real-time. Or, better yet, putting spending policy profiles, daily allowances, and separate budgets in place – so you know where it’s going before it even gets there.
We’re bringing together Soldo company cards and our expense management platform to make this kind of visibility and control over company spend an everyday reality.

Manage expenses on-the-go

Our mobile app makes expense management easy for finance teams and employees, wherever they are. Top up an employee’s Soldo company card with the company money they need – from anywhere – or approve out-of-pocket expenses in seconds. See every transaction as it happens.
And because employees use the app to capture receipts at point of purchase, everyone avoids the hassle of chasing bits of paper.

Soldo integrates with your accounting software

Copying data between multiple systems isn’t just annoying – it wastes time and increases the likelihood of manual input errors. Soldo connects with your accounting software so you can track, manage, and report on employee expenses and company spending. All in one place.
Reconcile in a single click, manage month-end faster. Rely on real-time, accurate spend and expense data.

Trust in the highest levels of card protection

Soldo is accredited as a Level 1 Service Provider by the PCI Council, which means we comply with the highest data security standards. We’re regulated by the Financial Conduct Authority (FCA) and the Central Bank of Ireland.
Soldo company cards are issued by Mastercard® and can be frozen or cancelled in seconds from out web or mobile app. Our support team is on hand to answer questions, resolve any issues, and set up your Soldo account for your specific need.

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Soldo Mastercard® cards

Get as many cards as you need for employees and departments. Our contactless cards are accepted by millions of merchants worldwide.

Web console and mobile app

See spending in real time on the web console. View balances, capture receipts and manage cards on the employee app.

Accounting integration

Export transaction data to every major accounting software, in two clicks. Connect expenses to Xero and QuickBooks.

Free & unlimited transactions

Soldo Mastercard® cards have no fees for domestic transactions and our foreign exchange fee is fixed at just 1.5%.

No charge for deposits

It’s free to add funds, and money is available to spend instantly. Allocate funds to cards when your team needs it.

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Frequently asked questions

What does an expense management system do?

An expense management system makes the processes related to spending company money easier and more efficient for finance teams. It does this by taking lots of the separate manual processes involved in expense management, bringing them together and automating them. That way, they can be done faster, with less admin effort and using reliable expense data.

Soldo’s expense management platform automates up to 80% of your manual expense management processes and integrates with your accounting software to make controlling company spend much simpler.

With visibility and control over every expense, finance teams can reduce the likelihood of overspending, identify areas where costs can be reduced and address other areas where money is lost such as missed VAT claims or duplicate online subscriptions.

How do you handle expense management?

Here are 3 good ways to handle expense management:

Use company cards. This is an easier and fairer way of managing expenses than a system of out-of-pocket spending and expense reimbursements. Soldo company cards are issued by Mastercard® and allow for custom limits, low balance alerts and automatic top ups. Employees can make business purchases without using their own money, while finance teams maintain visibility and control over spending.

Don’t let receipts pile up or get lost. It’s hard to keep track of your expenses if you’re relying on a drawer full of paper receipts that are easily lost and take hours to reconcile at the end of the month. With the Soldo mobile app, employees can a take photo of the receipt at the point of purchase, categorise the expense straight away and add any relevant notes.

Use an expense management platform. You can save time and effort by managing all your expense processes in a single platform; from expense policies through to reimbursement claims and expense reporting. You can use Soldo to track and manage employee expenses and company spend in one place, instead of having to switch between multiple systems. Because our platform integrates with your accounting software, reconciliation is much faster and you can be confident that you’re working with up-to-date, accurate expense data.

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The software services provided to customers resident in or with registered office in an EEA country or in the UK are provided by Soldo Software Ltd a company incorporated in the UK with company number 09233754 and VAT: GB204213566, whose registered office is 119 Marylebone Road, London, NW15PU, United Kingdom. Soldo Software Ltd (data protection number: ZA 092035) complies with all applicable data protection and privacy legislation in force from time to time in the UK and the EU including the General Data Protection Regulation ((EU) 2016/679) and the Data Protection Act 2018. All the communications related to the software and related services shall be sent to the registered office. Soldo Software Ltd., 119 Marylebone Road, London, NW15PU, United Kingdom.

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The financial services provided to customers resident in or with registered office in the UK are provided by Soldo Financial Services Ltd., a company incorporated in the UK with company number 09495650, whose registered office is 119 Marylebone Road, London, NW15PU, United Kingdom, authorised as an Electronic Money Institution by the Financial Conduct Authority (firm registration number 900459). Mastercard is a registered trademark, and the circles design is a trademark of Mastercard International Incorporated. The card is issued by Soldo Financial Services Ltd pursuant to a licence issued by Mastercard International Inc. Soldo Financial Services Ltd. (data protection number: ZA147304) complies with all applicable data protection and privacy legislation in force from time to time in the UK and the EU including the General Data Protection Regulation ((EU) 2016/679) and the Data Protection Act 2018. All communications related to financial services provided by Soldo Financial Services Ltd shall be sent to Soldo Financial Services Ltd., 119 Marylebone Road, London, NW15PU, United Kingdom.

All-in-one expense management software and company cards

25,000+ businesses trust Europe’s leading expense management software

Spend less time on manual expense management

A simple way to prevent overspending

Manage expenses on-the-go

Soldo integrates with your accounting software

Trust in the highest levels of card protection

Create a free Soldo account to get started

Apply online in minutes and start spending in as little as one working day.

All Soldo plans include

Create a free account and get started now

Frequently asked questions