Fuel Expenses

Get your team on the road, without the admin

For businesses with a mobile workforce, organising payments for fuel, can be a challenge. Managing driving expenses manually creates unique problems for finance teams, who become tied up with time-consuming paperwork and frustrating processes.

But Soldo offers an easier solution, that empowers employees to spend at any petrol station worldwide without needing to pay out of pocket. While you get more control and visibility over what’s been spent, without adding to your admin burden.

Manual solutions can’t give full control and visibility

Many businesses rely on reimbursements or credit cards to cover fuel payments. But asking employees to pay out of pocket can build resentment, and with fuel costs rising, this could have a big impact on their personal finances. And in some countries, like Italy, cash payments are no longer accepted for fuel.

Using credit cards risks overspending as they don’t allow teams to control exactly how much can be spent, what they can be used on, and where employees can purchase. While some of the fuel cards currently available restrict purchases to only one brand of fuel, so drivers can only fill up in a small number of petrol stations where fuel may be higher than in ‘non-branded’ stations.

All these manual solutions create frustrating admin for finance teams who need to match the transactions with license plates or individuals to calculate the correct tax. Lost receipts or missing transaction data can leave finance teams chasing information when it comes to reconciliation.

A smarter solution for fuel expenses

Soldo offers an automated solution for fuel expenses that makes spending easier for drivers, allows finance teams to control spending, and captures transaction data in a few clicks.

Easier spending for drivers

Forget paying out of pocket and sorting reimbursements.

  • Issue employees with cards that can be used at over 20 million petrol stations and merchants around the world.
  • Or link cards to cars when they’re shared by teams.

More controls for managers

No more worrying about card misuse.

  • Soldo fuel cards can only be used at petrol stations and for specific payment types that you choose.
  • You decide the rules and set the limits so there’s no chance of unexpected payments
  • And your real-time data offers a quick and easy way to monitor your fleet.

Reconciliation without the paperwork

  • Drivers use the Soldo app to capture transaction information, VAT, and a photo of the receipt as they spend.
  • Send automated reminders so you don’t need to chase employees for missing information.
  • Everything flows into Xero, QuickBooks or Sage in a few clicks, cutting hours of manual admin.

The tools you need to manage fuel expenses

Take control with fuel cards, a web console, user expenses app, and accounting integrations.

Empower drivers with easy fuel cards

Get employees out on the road without the hassle of lengthy admin or expense forms.

Empower drivers to spend with physical cards

Issue Soldo fuel cards to individuals or teams, or link them to specific shared cars. Fuel cards can be used at any petrol station, to cover fuel. And they aren’t tied to a specific fuel brand.

Multi-currency spending 

Spend in GBP, EUR, and USD, and enjoy low FX rates and fees in other currencies. 

Create custom fuel card rules

Soldo fuel cards can be used at 20 million service stations but you decide the spend limit and spend type. Limit a card to fuel only, or allow employees to spend on tolls, parking, and more. Set limits per transaction, day, week, and month. Lock cards in a click, set countries for use, and prevent contactless purchases.

Empower drivers to spend with physical cards

Issue Soldo fuel cards to individuals or teams, or link them to specific shared cars. Fuel cards can be used at any petrol station, to cover fuel. And they aren’t tied to a specific fuel brand.

Learn more

Multi-currency spending 

Spend in GBP, EUR, and USD, and enjoy low FX rates and fees in other currencies. 

Learn more

Create custom fuel card rules

Soldo fuel cards can be used at 20 million service stations but you decide the spend limit and spend type. Limit a card to fuel only, or allow employees to spend on tolls, parking, and more. Set limits per transaction, day, week, and month. Lock cards in a click, set countries for use, and prevent contactless purchases.

Learn more
Capture spend data at the pump

Get all the spend information you need for reconciliation while employees are on the go with our user expenses app.

Help drivers manage their spending

Users can quickly and easily manage their account with the Soldo expenses app. In a few clicks they can request funds and check their balance wherever they are.

Learn More

Capture spend data wherever you are

Get complete information for reporting and reconciliation in seconds. Users simply snap photos of their receipts, then enter VAT, notes, and categories as they purchase. Every purchase is automatically linked to an individual or licence plate.

Learn More

See driving spend in real-time

Track, and manage fuel expenses in real time. Filter spend by employee, team, time-period, and more for a complete view of spending trends.

Ring-fence your fuel funds

Organise your Soldo account with different wallets so you always have funds available for fuel. Then set up your cards to draw from shared or dedicated funds. Run custom fuel reports to analyse your motoring expenses in isolation.

Transfer funds instantly

Make sure no one is left stranded. Transfer money in seconds, or set up auto top-ups so wallets never go below a set low balance.

Easy fleet monitoring

There’s no need for another platform. Use Soldo’s real-time data to understand how your mobile employees are working and how you can improve how your cars are used.

Sync your fuel expenses in minutes

Soldo works with leading software to cut hours of expense paperwork.

Say goodbye to hours of month-end admin

Soldo connects spend data with your transactions automatically. When it comes to reconciliation, Soldo streams everything to Xero, QuickBooks, NetSuite, and more in an instant.

Learn more

Choose the perfect plan

Get everything you need to manage spending and breeze through expense reporting.

Pick the perfect plan for your business and apply in minutes, with no credit check.

Start

0 € per user/month Up to 3 users and cards

A basic plan giving you a taste of the Soldo platform.

Pro

6 € per user/month Minimum of 3 users

Get added flexibility to control funds and manage company spending.

Enterprise

Custom Pricing Unlimited users and cards

For medium and larger businesses, that need customisation, flexibility and dedicated support.

These prices exclude VAT. The Soldo software platform is operated by Soldo Software Ltd. The emoney business account and payment services are provided by Soldo Financial Services Ireland DAC and are subject to additional fees such as card issuance, cash withdrawals and others. See all the financial services fees here, and the typical limits here.

Get started with effortless expenses

Join 30,000+ businesses who’ve already made the switch.