For businesses with a mobile workforce, organising payments for fuel, can be a challenge. Managing driving expenses manually creates unique problems for finance teams, who become tied up with time-consuming paperwork and frustrating processes.
But Soldo offers an easier solution, that empowers employees to spend at any petrol station worldwide without needing to pay out of pocket. While you get more control and visibility over what’s been spent, without adding to your admin burden.
Many businesses rely on reimbursements or credit cards to cover fuel payments. But asking employees to pay out of pocket can build resentment, and with fuel costs rising, this could have a big impact on their personal finances. And in some countries, like Italy, cash payments are no longer accepted for fuel.
Using credit cards risks overspending as they don’t allow teams to control exactly how much can be spent, what they can be used on, and where employees can purchase. While some of the fuel cards currently available restrict purchases to only one brand of fuel, so drivers can only fill up in a small number of petrol stations where fuel may be higher than in ‘non-branded’ stations.
All these manual solutions create frustrating admin for finance teams who need to match the transactions with license plates or individuals to calculate the correct tax. Lost receipts or missing transaction data can leave finance teams chasing information when it comes to reconciliation.
Soldo offers an automated solution for fuel expenses that makes spending easier for drivers, allows finance teams to control spending, and captures transaction data in a few clicks.
Forget paying out of pocket and sorting reimbursements.
No more worrying about card misuse.
Take control with fuel cards, a web console, user expenses app, and accounting integrations.
Empower drivers to spend with physical cards
Issue Soldo fuel cards to individuals or teams, or link them to specific shared cars. Fuel cards can be used at any petrol station, to cover fuel. And they aren’t tied to a specific fuel brand.
Spend in GBP, EUR, and USD, and enjoy low FX rates and fees in other currencies.
Create custom fuel card rules
Soldo fuel cards can be used at 20 million service stations but you decide the spend limit and spend type. Limit a card to fuel only, or allow employees to spend on tolls, parking, and more. Set limits per transaction, day, week, and month. Lock cards in a click, set countries for use, and prevent contactless purchases.
Issue Soldo fuel cards to individuals or teams, or link them to specific shared cars. Fuel cards can be used at any petrol station, to cover fuel. And they aren’t tied to a specific fuel brand.Learn more
Spend in GBP, EUR, and USD, and enjoy low FX rates and fees in other currencies.Learn more
Soldo fuel cards can be used at 20 million service stations but you decide the spend limit and spend type. Limit a card to fuel only, or allow employees to spend on tolls, parking, and more. Set limits per transaction, day, week, and month. Lock cards in a click, set countries for use, and prevent contactless purchases.Learn more
Users can quickly and easily manage their account with the Soldo expenses app. In a few clicks they can request funds and check their balance wherever they are.Learn More
Get complete information for reporting and reconciliation in seconds. Users simply snap photos of their receipts, then enter VAT, notes, and categories as they purchase. Every purchase is automatically linked to an individual or licence plate.Learn More
Track, and manage fuel expenses in real time. Filter spend by employee, team, time-period, and more for a complete view of spending trends.
Organise your Soldo account with different wallets so you always have funds available for fuel. Then set up your cards to draw from shared or dedicated funds. Run custom fuel reports to analyse your motoring expenses in isolation.
Make sure no one is left stranded. Transfer money in seconds, or set up auto top-ups so wallets never go below a set low balance.
There’s no need for another platform. Use Soldo’s real-time data to understand how your mobile employees are working and how you can improve how your cars are used.
Soldo connects spend data with your transactions automatically. When it comes to reconciliation, Soldo streams everything to Xero, QuickBooks, NetSuite, and more in an instant.Learn more
Get everything you need to manage spending and breeze through expense reporting.
Pick the perfect plan for your business and apply in minutes, with no credit check.