Expense cards give you effortless oversight and control over spending

  • Empower employees to buy what they need with their own business expense cards, while you stay in control company money
  • Complete visibility, ring-fenced budgets and individual limits mean there’s no risk of overspending
  • Save hours on admin and skip month-end surprises with automated spend tracking and reporting

Our types of card

There’s a Soldo Mastercard company card for every need. Choose a physical card or a virtual card for in-person or online payments.

Single-user cards

Give employees their own Soldo company card so they can spend allocated money on business expenses.

Multi-user cards

Assign company cards to teams or projects for shared spending, aligned to an agreed budget.

Fuel cards

Fuel cards can be given to employees who regularly drive for work or to a company vehicle for easy fleet management. Set spend limits for fuel or electric charging at service stations and put controls in place for other expenses such as tolls or parking.

Subscription cards

Create virtual cards for dedicated types of spending to easily manage third party suppliers such as subscription or online ad expenses removing duplicate, wasted spend.

Temporary virtual cards

Allow employees or contractors to make approved ad hoc purchases with temporary virtual cards which are active for 7 days and set how many times it can be used.

A better way with Soldo

Forget the pain of manual processes. Approve, manage, and organise your spend with Soldo. Then sync everything with your accounting software.

Get complete control

  • Approve or decline ad-hoc purchase requests in seconds, from hardware and equipment, to training and office nibbles.
  • Create individual and team cards, then set custom spend rules and limits for each card so there’s no risk of over-spending.
  • View and manage every purchase via your Soldo web console in real-time for an up-to-the-minute overview of spending.

Manage company spending in one place

Soldo allows you to manage your company spending, so you can identify duplicate payments and unnecessary purchases.

  • Issue regular spenders with plastic cards.
  • Use virtual cards to manage online payments like software subscriptions and online advertising so there’s no disruption to essential services or campaigns if your team changes.

Organise all your spending

Set your Soldo account up to match how you spend.

  • Create different wallets for departments, teams, and individuals and then let them spend from shared or ring-fenced funds.
  • With our Expense Management feature, you can also track and manage payments made outside your Soldo account (for example, those made with cash). That means you get a complete view of every penny spent.

Benefit from better reporting

  • Employees capture all the spend information you need with our app, including VAT and a photo of their receipt.
  • Finance teams can create reports without hours of data entry. It’s all automatic.
  • Get rich data and in-depth analysis.
  • And Soldo works with leading accounting software, so you can sync your spend data in a few clicks, saving you hours.

Frequently asked questions

What is a business expense card?

A business expense card is a prepaid card that gives employees access to company money. Instead of having to use their own money (pay out-of-pocket), employees can use a business expense card to make purchases that relate to their work. Companies can allocate plastic or virtual cards to specific employees, teams, departments or projects to be used for spending with a pre-approved and allocated budget. To pay for business travel, for example, entertain clients or for recurring payments such as online subscriptions.

How do expense cards work?

Expense cards provide controlled and immediate access to company money that businesses can issue to employees employees, teams, departments or projects for business purchases. Unlike corporate cards, Soldo expense cards are separate from the main business bank and connect to expense management software. Companies can then control spending by allocating expense cards with custom limits and rules that ensure all payments adhere to their expense policy. Expense cards can be plastic or virtual cards and used online or in-store. Some expense cards are named physical cards, allowing for pre-approved spending for the duration of the employee’s time at the company. Other expense cards may be temporary virtual cards, created for a single ad-hoc purchase or for a limited amount of purchases over a specified period of time.

Can I put business expenses on my personal card

Whether or not you can put business expenses on your personal card will depend on your company’s employee expense policy. Some companies will allow you to use your personal card and then they’ll pay you back as an expense reimbursement. It’s important to check the expense policy first because this will tell you what kind of purchases are approved and how much you’re allowed to spend on specific items or within particular expense categories. If you put a business expense on your personal card that falls outside of the expense policy, you may not be able to get an expense reimbursement.

How do you monitor monthly expenses

The most efficient way to monitor monthly expenses is by using expense management software. This allows you to review and track company spending in real-time with visibility over who is spending, on what and how much. Good expense management software will generate accurate reports across all transactions for you. You should also have the option to sync and reconcile expenses and receipts with your accounting software and other business systems. Monitoring monthly expenses through a single platform like this is easier than switching between spreadsheets or other systems and is less susceptible to human error.

Is a business card the same as a credit card

No, a business card isn’t the same as a credit card. A business card – also known as an expense card or prepaid card – is a more secure option that provides greater visibility and control over spending. There are several differences between a business card and a credit card. A credit card, for example, relies on an employee using credit to make purchases. A statement usually arrives every 30 days and the business is able to settle the bill, along with any interest. A business card, on the other hand, is topped up with a pre-approved amount of company money that is transferred in from the main business bank account. That means no surprises at the end of the month.

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