PROJECT, TEAM AND DEPARTMENT SPENDING

Unlock shared spending with Soldo

While some spending can easily be assigned to one individual, in many cases groups, teams, or departments need to make shared purchases, even across different locations and currencies. For example, equipment, software subscriptions, marketing spend, or construction projects. These shared purchases can be difficult to manage, categorise, and reconcile without an individual name to attach to them.

However, Soldo’s unique features ensure that managing complex spending set-ups where multiple employees need to make a variety of payments is quick and easy.

remote working man

Manual processes create chaos

Many businesses still use manual processes to manage shared business spending. But asking employees to pay out of pocket, using credit cards, or dipping into petty cash all create a number of problems.



When employees are asked to use their own money and sort reimbursements with expense forms, individuals get bogged down with unnecessary admin. Assigning payments to an individual’s card often leads to essential services and campaigns being interrupted if employees change jobs or cards expire. And when teams share credit card details to keep day-to-day work moving, it becomes difficult to see who has spent what, where. While using petty cash boxes makes it impossible to get a complete view of spending.



Add different kinds of spending, multiple offices, employees working off-site, and a variety of budgets into the mix and shared expenses become even more complex.



Shared spending presents a unique challenge: individuals working together in shifting configurations and making purchases that need to be categorised. Individuals from various teams or offices may make shared purchases in one group one week, and different groups the next. They might make shared purchases as part of a department, a project, and different teams, all at the same time. And often, they need money instantly when they’re working at home or on a different site. This means, businesses need flexible spending systems that reflect the way modern companies actually function.

Only Soldo supports shared spending

Managing spending that can’t be assigned to one individual requires flexibility.

Empower shared spending

Forget sharing card details.

  • Soldo’s company cards can be issued to a whole team or department, so they can be safely used by multiple people. This is ideal when you have multiple contractors making purchases, or carers buying essential items on behalf of a service user.

Use our virtual cards to get teams spending instantly – even when they’re off site.

  • They can also cover recurring payments like subscriptions and online ads.
  • Set up cards for each provider rather than relying on individuals to manage these in silo. That means there are no interruptions to services if someone leaves or a credit card expires.

Organise your spending

With many spend management platforms, all your spending draws from one shared pot of funds. This can:

  • Leave teams fighting over money that’s available.
  • Make it impossible to put funds aside for specific teams or purchases.

Soldo’s different. With Soldo, you:

  • Organise your funds into different wallets for different locations, departments, teams, and projects in your organisation.
  • Then give card access to the right people so everyone always has the money they need. Easier spending for them, easier budgeting for you.

Manage every payment

Soldo’s unique automations, like autotags, cut hours of admin. For example, purchases from your French office can be flagged with the country, and payments by the sales team can be attributed as ‘entertaining’.

With the ‘groups’ feature, transactions are automatically linked to the group that made them. So, reporting, reconciliation, and forecasting are easy.

And your user permissions are can be completely customisable, so managers or admins can be delegated responsibility over specific groups or cards to speed up approvals.

Our platform is built with a wider eco-system in mind so it works with many leading accounting platforms to sync data in seconds and cut month-end chaos.

Keep complete control

With Soldo, you decide exactly what’s spent.

  • Set up granular spending rules and limits and create multiple currency wallets and cards.
  • Limit cards to specific purchases, projects, or trips or create daily, weekly, monthly, or custom spend limits.
  • With physical or virtual cards, you have the flexibility to cover online and in-person purchases.

All the tools you need to manage every payment

Soldo’s company cards, Soldo app, web console, and accounting integrations unlock team and project spending while finance teams benefit from control, full visibility, and real-time insights.

Forget petty cash, reimbursements, and credit cards

Flexible cards get teams, projects, and departments spending

Empower shared spending

Issue company cards that can be used for projects, departments, or teams. Make it easier for groups to spend without the risks of credit card sharing. Set rules and limits and keep control of spend.

Cover every eventuality

Create temporary virtual cards instantly to cover all kinds of ad-hoc purchases. Or set up recurring payments like subscriptions or online ads with virtual cards and keep your services and campaigns running.

Empower shared spending

Issue company cards that can be used for projects, departments, or teams. Make it easier for groups to spend without the risks of credit card sharing. Set rules and limits and keep control of spend.

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Cover every eventuality

Create temporary virtual cards instantly to cover all kinds of ad-hoc purchases. Or set up recurring payments like subscriptions or online ads with virtual cards and keep your services and campaigns running.

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No more lengthy manual processes

One web console gives you a clear view of every payment

Organise your spending

Create cards for teams, projects, and departments, that are set up with wallets that draw from shared or ringfenced funds. Set advanced spend limits for each one.

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Customise your approvals process

Keep your business moving and avoid delays when someone requests a temporary virtual card. Delegate approvals to team managers or admins so that notifications get to the right people at the right time.

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Save time with automation

Categorise spending automatically and cut hours of manual admin. Apply granular spend data to transactions instantly, from location to type, for easy reconciliation and reporting.

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Replace tedious expense forms

One easy app captures all the spend information you need

Capture spend data in a few clicks

Replace expense forms, lost receipts, and time-consuming reconciliations. Users simply use the app to snap photos of their receipts, and add VAT and spend information to their purchases.

Make it easier for users to manage their spending

Users can access account information, check their balances or PINs, wherever they are with the Soldo app.

Review and approve expenses

Bring your expense reports into Soldo and easily validate and approve purchases made on Soldo cards by your employees and teams.

Leave month-end paperwork behind

Accounting integrations save hours of manual admin

Use Soldo with your accounting software

Sync Soldo with Xero, QuickBooks, NetSuite, Sage, in a couple of clicks. On another platform? Simply export data via CSV.

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Choose the perfect plan

Get everything you need to manage spending and breeze through expense reporting.

Pick the perfect plan for your business and apply in minutes, with no credit check.

Start

0 € per user/month Up to 3 users and cards

A basic plan giving you a taste of the Soldo platform.

Pro

6 € per user/month Minimum of 3 users

Get added flexibility to control funds and manage company spending.

Enterprise

Custom Pricing Unlimited users and cards

For medium and larger businesses, that need customisation, flexibility and dedicated support.

These prices exclude VAT. The Soldo software platform is operated by Soldo Software Ltd. The emoney business account and payment services are provided by Soldo Financial Services Ireland DAC and are subject to additional fees such as card issuance, cash withdrawals and others. See all the financial services fees here, and the typical limits here.

Get started with effortless expenses

Join 30,000+ businesses who’ve already made the switch.