The best expense management software for your business

Spend less time on manual expense management

Good news: you don’t have to manage expenses manually anymore. With Soldo, you can automate 80% of your financial processes, which means more time for impactful work. And less risk of input errors.
With approvals, reimbursements and expense reporting taken care of, the only question is what to do with all those extra hours.

A simple way to prevent overspending

Imagine knowing where every penny of company money is being spent in real-time. Or, better yet, putting spending policy profiles, daily allowances, and separate budgets in place – so you know where it’s going before it even gets there.
We’re bringing together Soldo company cards and our expense management platform to make this kind of visibility and control over company spend an everyday reality.

Manage expenses on-the-go

Our mobile app makes expense management easy for finance teams and employees, wherever they are. Top up an employee’s Soldo company card with the company money they need – from anywhere – or approve out-of-pocket expenses in seconds. See every transaction as it happens.
And because employees use the app to capture receipts at point of purchase, everyone avoids the hassle of chasing bits of paper.

Soldo integrates with your accounting software

Copying data between multiple systems isn’t just annoying – it wastes time and increases the likelihood of manual input errors. Soldo connects with your accounting software so you can track, manage, and report on employee expenses and company spending. All in one place.
Reconcile in a single click, manage month-end faster. Rely on real-time, accurate spend and expense data.

Keep company money safe and secure

Soldo company cards are issued by Mastercard® and can be frozen or cancelled instantly from the web or mobile app. Our support team is on hand to answer questions, resolve any issues and talk you through the best way to set up your Soldo account for your specific needs.
Soldo is authorized and regulated by the Financial Conduct Authority (FCA) and accredited as a Level 1 Service Provider by the PCI Council. Which means we comply with the highest data security standards.

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All Soldo plans include

Everything you need to get started

Soldo Mastercard® cards

Get as many cards as you need for employees and departments. Our contactless cards are accepted by millions of merchants worldwide.

Web console and mobile app

See spending in real time on the web console. View balances, capture receipts and manage cards on the employee app.

Accounting integration

Export transaction data to every major accounting software, in two clicks. Connect expenses to Xero and QuickBooks.

Free & unlimited transactions

Soldo Mastercard® cards have no fees for domestic transactions and our foreign exchange fee is fixed at just 1%.

No charge for deposits

It’s free to add funds, and money is available to spend instantly. Allocate funds to cards when your team needs it.

Dedicated support

Need a hand? Our friendly customer success team is at your service, providing support whenever you need it.

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Frequently asked questions

What is expense management software?

The purpose of expense management software is to make all the processes related to spending company money easier and more efficient for businesses. It does this by taking all the separate manual process involved in expense management, bringing them together and automating them so these processes become faster, simpler and more accurate. Soldo’s expense management software is an end-to-end solution which covers everything from expense cards for every employee as well as expense policies and approval flows to expense receipt capture and reconciliation, automated reporting and more.

What is the best software for expenses?

The best software for expenses enables you to oversee every business expense in one place. With Soldo expense management software you can manage out-of-pocket expenses, split payments into multiple transactions, highlight and report on out-of-policy transactions, and create reimbursement reports.

How do you choose expense management software?

Here are three key questions you should ask in order to choose expense management software:

Is the expense management software you’re looking at suited to the size of your business and the scale of your needs? Soldo is trusted by thousands of businesses across the UK and Europe from start-ups to enterprises. We have a range of plans to suit our customers’ varied needs from cost-effective options designed for growing businesses to comprehensive plans best suited to medium and larger organisations that need customisation, flexibility and dedicated support.
Is the expense management software safe and secure? Soldo is authorised and regulated by the Financial Conduct Authority (FCA) and accredited as a Level 1 Service Provider by the PCI Council, complying with the highest data security standards. Our connected expense cards are powered by Mastercard® and can be frozen or cancelled instantly from anywhere.
What do other businesses like yours think about the expense management software you’re considering? Soldo is rated as G2 Leader with an official 4.5/5 score. Over 1,000 businesses have rated us ‘Excellent’ on Trustpilot and we score 4.7/5 on Capterra.

Why is expense management software important?

Expense management software is important because it saves businesses time and money by automating the many processes involved in tracking and managing expenses. This makes them much easier for finance teams so they can work faster and more efficiently with less manual admin and a reduced risk of human error. because Soldo comes with connected expense cards, employees don’t have to use their own money for business purchases which means a happy, more productive team. With real-time visibility and control over every expense, businesses can get a handle on overspending, identify areas where costs can be reduced and address other areas where money is lost such as missed VAT claims or duplicate online subscriptions.

What are 3 good ways to keep track of your expenses?

Here are 3 good ways to keep track of your expenses:

Use business expense cards. This is a much easier way of keeping track of your expenses than relying on employees to spend their own money and then having to reimburse out-of-pocket-expenses. Soldo expense cards are powered by Mastercard® and come with custom limits, low balance alerts and automatic top ups. Employees have the freedom to make business purchases without using their own money, while companies maintain visibility and control over spending.
Don’t let receipts pile up or get lost. It’s hard to keep track of your expenses if you’re relying on a drawer full of paper receipts that are easily lost and tedious to reconcile at the end of the month. With the Soldo mobile app, you can simply snap a photo of the receipt at the point of purchase, categorise the expense in seconds and add any relevant notes.
Use expense management software. The best way to keep track of your expenses is to use a flexible platform with integrated expense cards that does it all for you; from payments through to reconciliation. Instead of switching between manual spreadsheets and other outdated systems, Soldo lets you track and manage every business expense, in one place and in real-time. Because it connects with your accounting software, there’s no manual bookkeeping admin or annoying expense and receipt reconciliation.

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