Employee Subsistence Expenses

Spend less time on manual expense management

Good news: you don’t have to manage expenses manually anymore. With Soldo, you can automate 80% of your financial processes, which means more time for impactful work. And less risk of input errors.
With approvals, reimbursements and expense reporting taken care of, the only question is what to do with all those extra hours.

A simple way to prevent overspending

Imagine knowing where every penny of company money is being spent in real-time. Or, better yet, putting spending policy profiles, daily allowances, and separate budgets in place – so you know where it’s going before it even gets there.
We’re bringing together Soldo company cards and our expense management platform to make this kind of visibility and control over company spend an everyday reality.

Manage expenses on-the-go

Our mobile app makes expense management easy for finance teams and employees, wherever they are. Top up an employee’s Soldo company card with the company money they need – from anywhere – or approve out-of-pocket expenses in seconds. See every transaction as it happens.
And because employees use the app to capture receipts at point of purchase, everyone avoids the hassle of chasing bits of paper.

Soldo integrates with your accounting software

Copying data between multiple systems isn’t just annoying – it wastes time and increases the likelihood of manual input errors. Soldo connects with your accounting software so you can track, manage, and report on employee expenses and company spending. All in one place.
Reconcile in a single click, manage month-end faster. Rely on real-time, accurate spend and expense data.

Trust in the highest levels of card protection

Soldo is accredited as a Level 1 Service Provider by the PCI Council, which means we comply with the highest data security standards. We’re regulated by the Financial Conduct Authority (FCA) and the Central Bank of Ireland.
Soldo company cards are issued by Mastercard® and can be frozen or cancelled in seconds from out web or mobile app. Our support team is on hand to answer questions, resolve any issues, and set up your Soldo account for your specific need.

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No credit checks, no hidden fees, no fixed contracts. Cancel anytime.

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We need to confirm your identity and address. Upload a few documents and you’ll be done.

Add funds

Load money to your account to order your Soldo card. Receive it in 2 working days.

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All Soldo plans include

Everything you need to get started

Soldo Mastercard® cards

Get as many cards as you need for employees and departments. Our contactless cards are accepted by millions of merchants worldwide.

Web console and mobile app

See spending in real time on the web console. View balances, capture receipts and manage cards on the employee app.

Accounting integration

Export transaction data to every major accounting software, in two clicks. Connect expenses to Xero and QuickBooks.

Free & unlimited transactions

Soldo Mastercard® cards have no fees for domestic transactions and our foreign exchange fee is fixed at just 1.5%.

No charge for deposits

It’s free to add funds, and money is available to spend instantly. Allocate funds to cards when your team needs it.

Dedicated support

Need a hand? Our friendly customer success team is at your service, providing support whenever you need it.

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Frequently asked questions

What if I want to leave Soldo?

We’re sure you’ll be happy with our service, joining thousands of satisfied businesses. But if you ever want to leave, you can close your Soldo account at any time and all the funds available on your account will be transferred back to the account from which they were initially deposited.

What size company is Soldo suitable for?

Soldo isn’t just for small business, it’s for all business. Soldo scales from one card to any number, matching the structure of your organisation with wallets for departments or individuals, which fund cards for teams, employees or contractors.

Though our software is intuitive and easy to use, powerful reporting is made possible by smart filters and granular transaction data. So, whether your business has two employees or 20,000, Soldo can help you gain visibility and control over spending, while simplifying expenses.

If your company has more than 100 employees, discover our tailored offer for enterprises on the dedicated website.

Does Soldo integrate with my accounting system?

Yes, Soldo integrates with all major accounting systems. Soldo has the world’s most complete API connection to Xero, sending transactions daily via an automatic bank feed. Our seamless integrations with Xero, QuickBooks Online and NetSuite also make it easy to share enriched transaction data including receipts, categories, notes and much more – in just one click.

If you’re using another accounting platform – like Sage, FreeAgent or many others – Soldo makes it easy to export transaction data in a variety of formats, in two clicks. Transaction data can be exported in XLSX, CSV, QIF and OFX formats, making your data compatible with all major accounting software solutions.

How secure is Soldo? What guarantees do I have?

Soldo Financial Services Ireland DAC is an electronic money institution, authorised and regulated by the Central Bank of Ireland: this means we have to follow strict compliance processes.  We don’t lend or take risks with customer money, we access it solely to execute the customer’s transactions. Client funds are always protected, as they are completely independent of Soldo’s business accounts and assets. The funds are safeguarded under Irish Electronic Money Regulations 2011 and cannot be claimed by Soldo creditors.

How does Soldo work?

With Soldo, you control all business spending and – thanks to the integration with your accounting system – you can reconcile expenses quickly and easily. You can equip some or all employees, entire teams, or even external collaborators with Mastercard® Soldo cards , deciding who has access to company money and the rules by which to spend it.

Find out more

Is Soldo a business bank account?

No. Soldo provides additional spend management features that work alongside your business bank account, instead of replacing it. You can use your Soldo cards to separate staff spending from your main company funds, as well as accessing powerful new features that aren’t available with any banking provider.

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Prepaid Card

Company Cards

Expenses

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Read more about
Expenses

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Spend management

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Employee expense management software

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Spend management software

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Expense management app

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Entertainment expense card

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Corporate business travel

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Employee business travel expenses

Manage your employee’s business travel expenses more effectively with Soldo. Our comprehensive financial solutions provide a reliable, easy-to-use platform for tracking and managing travel expenses, ensuring optimal…

Employee travel expenses

Take control of employee travel expenses with Soldo’s innovative expense management solutions. Our tools provide transparency, control, and streamlined reporting, making travel expense management less of a…

Staff expenses

Get Soldo and keep track of staff expenses throughout the month, effortlessly. Automate manual processes, get accurate data, and avoid human input…

Employee expenses

Take control of employee expenses with the Soldo platform. Offering detailed insights, we equip businesses with comprehensive tools to manage, track, and review employee expenses…

Enterprise expenses

Redefine your approach to enterprise expenses with Soldo. Give access to company money in an effortless way, and create customised budgets for different employees, departments, and…

Business expenses

Simplify business expenses while making them fairer for your team. No more out-of-pocket payments and manual reporting. Soldo offers an easy way to pay that you can control in just a few…

Business spending

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Company spending

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Spend control

Soldo offers spend control that helps businesses grow. Precise tracking, real-time reporting, and improved budgeting lead to better spending decisions, as well as cost-saving…

Best card for business expenses

Give your whole team Soldo cards to use on business expenses. Set up card controls and limits, manage expenses in real time, and improve employee…

Expenses credit card

Give employees instant access to company money, without the chance of overspending. Replace credit cards with Soldo expenses cards for fairer, easier, and more controlled…

prepaid cards for travel

Take the stress out of managing travel expenses with Soldo’s prepaid cards for travel. Offering a secure, convenient and transparent solution, our cards help streamline your travel financial management…

Business travel card

Make your work trips hassle-free with our business travel card. Allow employees to spend anywhere they go, with the restrictions you choose, and save them the complicated expense…

Business travel expense card

Manage business travel expenses like never before. Top up employee cards so they don’t go out of pocket, and keep budgets on track while saving your business time and…

Xero Expenses

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Travel Subsistence Expenses

Soldo connects smart company cards to intuitive management tools. Manage yout travel subsistence…

Subsistence Payment

Soldo connects smart company cards to intuitive management tools. Control, track, and report spending – all in one…

Staff Subsistence Expenses

Soldo connects smart company cards to intuitive management tools to help with your staff subsistence…

Staff Expenses

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Sage Expenses

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Receipt Capture

Receipt management with Soldo can help you control costs and reduce errors. Now with paperless receipts and quick and easy…

Employee Subsistence Expenses

Soldo connects smart company cards to intuitive management tools to help with your employee subsistence…

Subsistence Expenses

Soldo connects smart company cards to intuitive management tools. Control, track, and report spending – all in one…

Universal Expense Cards

Soldo universal expense cards connects to intuitive expense management tools. Control, track, and report spending – all in one…

Team Expense Cards

Soldo team expense cards connects to intuitive expense management tools. Control, track, and report spending – all in one…

Prepaid Expense Credit Cards

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Prepaid Expense Cards Solution

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Employee Spending

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Corporate Expense Cards

Soldo corporate expense cards connects to intuitive expense management tools. Control, track, and report spending – all in one place….

Company Expense Cards

Find out how company expense cards can make spend management so much easier, from customisable controls to automated…

QuickBooks Expenses

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Travel Expense Cards

A complete guide to all the ways Soldo’s travel expense cards will benefit your business, from increased visibility to accounting software…

Virtual Expense Cards

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Prepaid Expense Cards

Soldo prepaid expense cards connects to intuitive expense management tools. Control, track, and report spending – all in one…

Prepaid Expense Cards

Soldo prepaid expense cards connects to intuitive expense management tools. Control, track, and report spending – all in one…

automate your fuel expense management with Soldo

Business Expense Cards

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Business Travel Expenses

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Expense Management

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Expenses app

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Charity Travel Expenses

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Save on Expenses

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Fuel Expenses

Manage fuel spending with the smart company cards you control. Then breeze through reporting with intuitive expense apps and seamless accounting…

Managing Employee Travel

How can you manage travel and accommodation expenses in the most financially secure way? We’ll outline what your employees can claim as travel expenses and how to manage and automate employee travel…

Expense Reporting Tools

Expense reporting is never fun, but it can be easy. Learn about the expense reporting process, how best to manage it, and how Soldo will simplify your…

Company Expense Processes

Slash valuable time lost on company expense processes, keep your employees happy and free yourself up for other business-critical tasks. Find out how with…

Expense Reimbursement

Save your business hundreds of pounds and reclaim hours each month by automating your expense reimbursement with Soldo. Read about six top tips in this…

Travel Expenses

Learn how to manage business travel expenses simply. Soldo prepaid cards offer seamless bookkeeping, instant bank transfers and easy-to-set spending…

Business Entertainment Expenses

In business, there will be times when you pick up the bill to smooth a relationship or give staff morale a boost. See the perks of using Soldo for these…

Company Expense Policy

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Expense Management Software

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Employee Expenses

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Expense Management Guide

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The website in all languages and for all markets is provided by Soldo Software Ltd., a company incorporated in the UK with company number 09233754 and VAT: GB204213566, whose registered office is 119 Marylebone Road, London, NW15PU, United Kingdom. All communications related to the website shall be sent to the registered office.

The software services provided to customers resident in or with registered office in an EEA country or in the UK are provided by Soldo Software Ltd a company incorporated in the UK with company number 09233754 and VAT: GB204213566, whose registered office is 119 Marylebone Road, London, NW15PU, United Kingdom. Soldo Software Ltd (data protection number: ZA 092035) complies with all applicable data protection and privacy legislation in force from time to time in the UK and the EU including the General Data Protection Regulation ((EU) 2016/679) and the Data Protection Act 2018. All the communications related to the software and related services shall be sent to the registered office. Soldo Software Ltd., 119 Marylebone Road, London, NW15PU, United Kingdom.

The software services provided to customers resident in or with registered office in Italy are provided by Soldo Italia S.r.l. , a company incorporated in Italy with company number 11864540965 at the Registry of companies of Milano, Monza, Brianza, Lodi, VAT: IT11864540965, and registered office at Via degli Olivetani 10/12, 20123 Milano (Italy). Soldo Italia Srl complies with all applicable data protection and privacy legislation in force from time to time in Italy including the General Data Protection Regulation ((EU) 2016/679). All communications related to the software and related services shall be sent to the registered office Soldo Italia Srl, Via degli Olivetani 10/12, 20123 Milano (Italy).

The financial services provided to customers resident in or with registered office in an EEA country are provided by Soldo Financial Services Ireland DAC, a company incorporated in Ireland with company number 610705, and registered office at 33 Sir John Rogerson’s Quay, Dublin 2, Ireland.  Soldo Financial Services Ireland DAC is regulated by the Central Bank of Ireland. Mastercard is a registered trademark, and the circles design is a trademark of Mastercard International Incorporated. The card is issued by Soldo Financial Services Ireland DAC pursuant to a licence issued by Mastercard International Inc. Soldo Financial Services Ireland DAC complies with all applicable data protection and privacy legislation in force from time to time in Ireland, including the EU General Data Protection Regulation (EU 2016/679) and the Data Protection Acts 1988 - 2018. All communications related to financial services provided by Soldo Financial Services Ireland DAC shall be sent to Soldo Financial Services Ireland DAC, 33 Sir John Rogerson’s Quay, Dublin 2, Ireland.

The financial services provided to customers resident in or with registered office in the UK are provided by Soldo Financial Services Ltd., a company incorporated in the UK with company number 09495650, whose registered office is 119 Marylebone Road, London, NW15PU, United Kingdom, authorised as an Electronic Money Institution by the Financial Conduct Authority (firm registration number 900459). Mastercard is a registered trademark, and the circles design is a trademark of Mastercard International Incorporated. The card is issued by Soldo Financial Services Ltd pursuant to a licence issued by Mastercard International Inc. Soldo Financial Services Ltd. (data protection number: ZA147304) complies with all applicable data protection and privacy legislation in force from time to time in the UK and the EU including the General Data Protection Regulation ((EU) 2016/679) and the Data Protection Act 2018. All communications related to financial services provided by Soldo Financial Services Ltd shall be sent to Soldo Financial Services Ltd., 119 Marylebone Road, London, NW15PU, United Kingdom.

Employee subsistence expenses? Approve them in seconds, from anywhere.

25,000+ businesses trust Europe’s leading employee subsistence expenses platform

Spend less time on manual expense management

A simple way to prevent overspending

Manage expenses on-the-go

Soldo integrates with your accounting software

Trust in the highest levels of card protection

Create a free Soldo account to get started

Apply online in minutes and start spending in as little as one working day.

All Soldo plans include

Create a free account and get started now

Frequently asked questions