An expenses app with prepaid cards to make spending simple and secure

In this article we’re going to tell you exactly why Soldo’s app is the best choice when it comes to tracking expenses, but if you don’t want details and you’re just here for the headlines, then here they are.

• Soldo is a prepaid system that is designed to simplify the expense management process at every turn. We combine an intuitive app (for mobile or desktop) with physical prepaid business card or virtual prepaid cards. As many cards as needed can be assigned, and they have no direct link to a bank account.
• The cards are topped up, you go out and spend, and every transaction is logged by Soldo. All you need to do is take a photo of your receipt, and Soldo collates all the spend data
• Then when it’s time for the bookkeeping, Soldo’s integrations with accounting software like QuickBooks and Xero make the process easy. With the click of a button, data can be transferred from Soldo to your preferred software. This saves businesses time and money.

So those are the basics of what Soldo does. It’s simple, secure, and efficient. Soldo’s business expense app makes things easier not only for business owners, but for employees too. To find out more about how Soldo can help you, read on for a comprehensive rundown of features.

Everyday expenses can build up. If you’re travelling for work you’ll end up having to pay for all sorts: meals, hotel rooms, fuel, even laundry. Your finance managers will no doubt want you to keep track of these transactions, too, which is another plate to spin.

Traditional processes, such as petty cash and using company cards, are no longer suitable for the fast paced and digital nature of modern business. Having to keep hold of paper receipts for the finance teams to trawl through while they make sure that everything is exactly right is not the optimal way of handling business expense spending.

Related content: Soldo is better than a business credit card.

What you need is an effective business expense app. And this is where Soldo comes in. With Soldo, you won’t have to worry about keeping track of your spending, because it’s all done automatically. Transactions are logged in the Soldo app in real time. And better yet, you never have to spend your own money with the promise of being reimbursed later, because the Soldo system is completely prepaid.

Is your workplace’s current expense reporting process painful? Do you have to keep hold of physical receipts so the finance team can reconcile them later? This is no way to do business. Soldo’s business expense app makes this all so much easier. You’ll never have to keep a paper receipt again.

Instead, when you make a purchase, simply:

• Take a photo of the receipt,
• upload it to our app along with any relevant notes,
• and Soldo does the rest.

You can even select a Xero category that the expense falls into, which makes life so much easier for finance teams, and will considerably speed up reconciliation processes. On the topic of making life easier, Soldo’s business expense app is not only perfect for employees, but employers will love it as well. On top of the features we’ve already mentioned, Soldo breaks spending habits down to an incredibly detailed level.

If you often find yourself leaving the office on a business trip, you may well be familiar with fuel cards. They’re a popular way of managing fuel expenses, which many businesses prefer to separate out from other travel expenses. Soldo’s fuel cards at just £2 a month and, unlike traditional fuel cards, they can be used at any site in the UK, including methane, LPG, and electric car charging ports.

This means that you don’t have to waste time seeking out the refuelling stations associated with a specific fuel card brand. It also allows you to choose the provider offering the most competitive rates. And just like Soldo’s non-fuel cards, every transaction is automatically traced in the app, so you can always keep track.

Related content: What to consider when choosing a fuel card for your business

So, there are lots of processes that Soldo makes easier. In fact, from the point of purchase to the reconciliation, Soldo is designed with ease in mind.

Every Soldo plan comes with these central features:

• Automated expense reports
• Customisable spend rules
• Capture receipts and VAT at the till
• Accounting integration
• Web console and mobile app

Our mobile app is particularly useful when it comes to viewing spending as a whole and it’s an incredibly simple way of managing cash flow, for both employees and management. Signing up for an account is easy, and with no need for credit checks you could be up and running in no time at all.

Streamline your business finances by upgrading to Soldo today.