Get real-time insights with employee expense management software

The purpose of expense management software is to make all the processes related to spending company money easier and more efficient for businesses. It does this by taking all the separate manual process involved in expense management, bringing them together and automating them so these processes become faster, simpler and more accurate. Soldo’s expense management software is an end-to-end solution which covers everything from expense cards for every employee as well as expense policies and approval flows to expense receipt capture and reconciliation, automated reporting and more.

Our employee expense management system can be a valuable tool for any UK business that deals with expenses. That ranges from small teams with limited resource to growing SMEs handling increasing expense volumes and large enterprises managing complex expense workflows.

Looking inside your business, employees who need to submit expenses benefit from their own prepaid company cards and streamlined submissions and reimbursements. Managers are empowered to review and approve expenses quicker, while finance teams gain accurate data in one place and save time on processing and reporting.

Soldo seamlessly connects your systems to simplify expense management, reduce errors and save time on reporting.

We enable integrations with every major accounting software. You can also take advantage of additional integrations with Amazon Business, TravelPerk and Lune or build custom ones with our templates and Soldo API. Connect your HR system for an even fuller picture.

Learn more about our integrations, including Xero, NetSuite, Sage, Microsoft Dynamics 365 Business Central, and Exact Online. Our support hub also offers detailed guides on integrations.

You can access Soldo simultaneously via our web console and employee expense management app, whether you’re in the office or on the go.

Our employee expense management system has several perks over traditional methods such as company credit cards, paper receipts and manual spreadsheets:

• Efficiency: Automate manual tasks like expense submission, approval and reporting, freeing up hours every month for higher-impact work.
• Accuracy: Eliminate errors by reducing manual data entry and transfer between platforms and automating calculations.
• Compliance: Stop overspending before it happens by setting custom spend limits and automatically flagging non-compliant claims.
• Transparency: Keep a clear trail of submissions, approvals and reimbursements in one place, accessible to managers, finance teams and auditors.
• Real-time tracking: See the live status of expenses instead of waiting in the dark for reimbursements.

It depends on the size of your organisation and the number of prepaid cards you need. We have three options to choose from:

• Standard: Access all our core features, including our employee expense management app and reporting.
• Plus: Get more advanced features including multi-currency support, bulk reimbursement and more detailed insights.
• Enterprise: Enjoy unlimited users, cards and wallets, plus personal account management to help you maximise Soldo.

Find out more about our pricing or request a call back from our experts for help deciding on the right plan for you.

We keep your business safe in lots of

• Soldo is authorised and regulated by the FCA and follows strict compliance processes – such as keeping your money separate from our own business accounts. It is safeguarded under the UK Electronic Money Regulations 2011 and can’t be accessed by our creditors.
• Your personal and financial data is never shared, except for legal obligations and contract execution.
• We’re compliant with several rigorous security standards, including national and international standards related to cardholder data, information and cybersecurity.
• Our platform has various security measures, including multi-factor authentication, 3D Secure to prevent fraud, and spend locks.

Learn more about security with Soldo.

Our support centre has answers to hundreds of questions about our employee expense management system. And if you ever need a hand, our friendly customer service team are available via online form, email or live chat.

If you’re an enterprise user, you’ll be supported by a dedicated account manager.