Spend and expense management for primary, secondary and higher education

Who’s buying what, and when? There’s a more transparent way to manage your institution’s spending that shows how each department is tracking against budget.


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See your spending in one place

Managing and tracking spending across departments is tough. You’ll certainly know the pain of staff reimbursements, corporate credit cards and petty cash. There is a huge cost to this lack of transparency:

Overspending

Departments can run over budget because of lack of visibility, so you have to pick up the pieces (and the tab…) with short-notice budget reallocations.

automatiza gestion de gastos

Inefficient accounting practices

Accountants chase their tails – and get nowhere – when trying to track the flow of money in and out of departments.

Crushing admin

Reconciling predicted spending with actual spending takes days out of every month, tying up your team with time-consuming, manual work.

Education - staff

Teaching costs outside of staffing can account for 25% in education

From facilities managers buying cleaning supplies and IT purchasing software, to reimbursement claims from international conference travel, school trips, spending can quickly add up.

It’s time to put spending in the spotlight

Soldo gives institutions across the education sector a single solution to manage business-wide spending.

The multi-user setup features budgets for each employee, faculty, function or department are all possible. This empowers your people to spend with control, visibility and insight.

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Dashboard view of spend

How one university has benefited

“Our old system of corporate credit cards was so time-consuming for staff that it meant we had to wait a long time for spending information. With Soldo we get data much quicker. Every time they spend people just submit it with the app, using our pre-set codes. Their job is done and dusted, so we can get on with ours.”

Mark Taylor
Director of Finance and Resources at Plymouth College of Art

 

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Empower responsible spending

Give employees and departments the ability to spend company money in a controlled way, using Soldo Mastercard cards. Set individual spending limits for all cardholders and apply location, category and time-based restrictions on how company money can be spent.

For online purchases and subscriptions, give employees virtual cards, accessed using the Soldo mobile app.

Report expenses on the go

Leave manual reconciliation, month-end chaos and lost receipts behind. Soldo automates expense reporting.

Capture detailed and accurate expense data, right at the point of purchase, whether that’s on a field trip, ordering catering equipment online or traveling to a conference. Just spend, photograph the receipt, and add notes in a few clicks.

Be proactive with fresh data

Soldo isn’t just about problem solving – with access to real-time spend data, you’ll be able to do things you could never do before, like:

  • Contrast year-on-year spending
  • Compare spending by department
  • Combat fraud
  • Explore spending by category
  • Track individual spending

Want to know how Soldo can work for your school or university? Complete this form and a member of our team will be in touch to discuss your needs.