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eBook Spend Management for HR, unlocked

Spend management for HR, unlocked

Turn everyday business spending into a powerful people-first strategy.

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Spend management for HR, unlocked

Keep employees engaged and motivated

Remove friction from travel and entertainment with instant and controlled access to money.

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Make initiatives accessible and autonomous

Give employees direct access to important benefits and valuable learning budgets.

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Boost employee retention and strengthen EVP

Enhance employee onboarding with immediate access to company money, while you track all spending.

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We’ve helped thousands of businesses simplify their business spending

Let HR focus on people not paperwork

The best HR teams are building environments where people grow, feel valued and perform at their best.

However, HR often struggles to meet that ambition, with hours absorbed by the administrative work
that keeps businesses moving, but limiting capacity to accomplish more.

The impact

Less than a quarter of employees (23%) globally say they are fully invested in their work*. 



So, what’s stopping HR leaders from doing their most impactful work?

With manual processes and repetitive admin eating up hours a week, it becomes difficult to drive meaningful change and create people-focused work.

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The impact

Why does this matter to me?

Good question.

Every time an employee interacts with company money, that moment shapes how they feel about their job and employer.
Even if finance sets the rules, HR shapes the experience.

With the right tools, spend management becomes a way to build trust and empower employees.

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Soldo for HR

HR leaders can build people-first spend
management systems that:

Keep employees engaged

Eliminate friction in travel and expenses with instant access to funds.

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Make wellbeing initiatives accessible

Give employees direct access to benefits and learning budgets.

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Boost retention and monitor acquisition

Streamline talent acquisition and onboarding from day one.

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“Soldo enabled us to streamline our expense process and work more efficiently.”

Claire Graham-Rudd
CATS Colleages
Employee experience

Keep employees engaged & motivated

Spending company money often comes with friction, frustration and financial strain. It also distracts employees from their work.

How can HR leaders help people feel supported, empowered and trusted to make decisions?

Start where financial friction shows up the most:
travel and expenses (T&E).

72%

say out-of-pocket expenses negatively affect personal finances

61%

feel anxious about covering work-related expenses.

Keep employees engaged & motivated

Tame travel and expenses (T&E)

Asking employees to cover costs upfront negatively impacts financial wellbeing and employee experience.

Your business needs controlled spending. An environment where employees are trusted with company money. That means less time spent explaining expense policies, arranging reimbursements and fewer errors.

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Tame travel and expenses (T&E)
Employee wellbeing

Make initiatives accessible & autonomous

Does your business offer generous benefits, but find employee uptake remains low?
Too often, initiatives feel like they’re out of reach due to complex approvals,
vague policies and slow reimbursements.

With Soldo, employees can directly access wellness stipends, rewards, incentives, training and development.

Benefits & Rewards

Employees who feel cared for are about 1.3x more likely to stay and 1.2x more productive*.

*Source: Gallup, State of the Global Workplace

Make benefits part of everyday life by simplifying the way people access budgets, allowances and perks.

From memberships to apps, employees needn’t cover the cost themselves. No reimbursements or upfront payments.

With Soldo, monitor employee uptake and spending so you can offer more of what matters.

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Learning & Development (L&D)

When employees receive training, businesses see a 17% improvement in productivity and 21% increase in profitability*.

*Source: Gallup, State of the Global Workplace

Unused training budgets are a missed opportunity for individual growth and business capabilities.

However, many learning initiatives require multiple forms and approvals, which can be time-consuming and confusing.

With Soldo, employees request and access a pre-approved learning budget, making learning self-led and transparent.

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Employee retention

Make people want to stay

Retention begins on day one.

New hires learn whether a company enables them to do great work or slows them down with red tape.
Every small experience shapes that perception. 

Each delay sends a message. Here’s what HR leaders like you can do to create a frictionless employee journey
that strengthens loyalty from the start.

50%

less time spent on expenses by employees*

70%

cash flow improvement by giving direct access to budgets*

50%

fewer manual finance tasks for operational teams*

Talent acquisition

Talent acquisition

From job board listings and agency invoices to candidate travel, view spending by area or department in one, centralised location.



Get visibility of spending before it happens, giving you control without bottlenecks or bother.

£6,125
Average acquisition cost across all levels
£19K
Average manager-level acquisition cost

Onboarding & offboarding

Automate the finance setup the moment someone joins. New hires receive pre-approved cards loaded with budget, ready to use from day one.

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Onboarding & offboarding
Business goals

Build a better relationship with finance

Avoid reactive policy conversations and uncomfortable investigations over expenses. When spend rules are enforced after money is spent, HR ends up defending decisions instead of driving outcomes.

Control how money is spent

By embedding company policies directly into spend management tools, you ensure that every transaction aligns with budget and rules.

This means assurance and auditable data and no more post–event corrections or difficult conversations.

Download checklist
hr-campaigns-lp-control-how-money-is-spent-Soldo

Stay ahead of fraud

Expense fraud has increased with AI.
Spend management systems with real–time monitoring and digital audit trails prevent issue.
Transactions are verified instantly, anomalies trigger alerts automatically and every purchase leaves a record.

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hr-campaigns-lp-stay-ahead-of-fraud-Soldo

Single source of truth

Finance sees numbers. You see the people behind them. When those perspectives align through shared data, both teams win.
Real–time budget insight helps you see the impact of people investments in measurable terms.
That visibility builds trust and turns HR from a cost centre into a strategic partner.

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hr-campaigns-lp-stay-ahead-of-fraud-Soldo

Why HR leaders trust Soldo

358% return on investment (ROI) over three years

Less than a 6-month payback period

80% time saving creating a monthly report

hr-campaigns-lp-why-HR-leaders-trust-Soldo

HR and finance working from the same data

HR and finance share the same goal: a business that grows. 

Real–time data helps HR demonstrate the impact of people investments in measurable terms. It turns HR from a cost centre into a strategic partner, with the numbers to shape decisions and create a great workplace culture.

Soldo integrates with both accounting and HR information systems (HRIS) offering both teams a single source of truth. Finance sees compliant spend, HR sees the impact on engagement and retention.

hr-campaigns-lp-HR-and-finance-working-from-the-same-data-Soldo
Key features

With Soldo, HR leaders can

Balance empowerment with control and autonomy with accountability,
so HR can focus on nurturing people and culture.

Create cards with pre-set rules

Put a card in every employee’s hand, so they can purchase what they need without delay. 

Track spending in real time

Monitor spending as it happens, maintaining full visibility and compliance without restricting agility.

Manage L&D budgets

Allocate and monitor learning and development (L&D) budgets, identifying which programmes 
employees value most.

Automate onboarding

Integrate Soldo with your HRIS, ensuring every new hire has immediate access to pre–approved budgets and payment tools. 

Support remote teams

Support hybrid and remote teams with reliable access to company money, regardless of geography.

Build trust with policies

Eliminate disputes and ensure clarity by embedding expense policies into each card.

Elevate your engagement, 
wellbeing and retention 
strategies with Soldo.

Turn business spending into a powerful people-first strategy.

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hr-campaigns-lp-elevate-your-engagement-Soldo

Frequently asked questions

Everything you need to know about blurred lines

What is a spend management platform for HR teams? 

A spend management platform helps HR teams control, track, and automate employee-related expenses such as travel, training, and benefits. It centralises spending data, simplifies reimbursements, and ensures compliance with company policies.

How can HR teams stop employees from paying out of pocket for work expenses? 

By issuing company expense cards through a spend management platform like Soldo, HR teams can give employees access to approved funds upfront. No need for personal payments and lengthy reimbursement processes. 

Why is spend visibility important for HR and finance teams? 

Spend visibility gives HR and finance teams real-time insight into where company money is going, helping them manage budgets effectively. It also enables better forecasting, fraud prevention, and compliance monitoring. 

How can HR teams ensure employee expenses are policy-compliant? 

HR can set spending rules, limits, and approval workflows within one platform that automatically enforces company policies. All expenses become aligned with HR and finance guidelines. 

How does expense automation improve employee experience and retention? 

Automation removes tedious tasks like manual expense reports and reimbursements. Employees become free to focus on higher-value, strategic work which boosts job satisfaction and offers a better overall employee experience. 

How can Soldo integrate with HRIS like Workday or BambooHR? 

Soldo can sync employee data and cost centres from HRIS tools like Workday or BambooHR to ensure accurate expense allocation, streamline onboarding, and keeps financial records consistent. 

How can HR teams automate expense management processes? 

By using Soldo’s automated workflows, HR teams can issue cards, track spend in real time, and reconcile expenses automatically. Receipts and data sync directly with accounting and HR systems, removing manual work. 

How does Soldo help HR reduce admin time? 

Soldo automates expense capture, categorisation, and reporting, cutting out manual data entry and paper-based processes. Instead of handling manual onboarding steps or coordinating with finance over expense issues, HR teams can focus on strategic initiatives like employee engagement, retention, and workforce planning. 

How can HR streamline onboarding with instant expense card setup? 

With Soldo, HR can issue virtual or physical cards to new hires instantly, preloaded with funds for training, travel, or equipment. Employees have what they need from day one, without having to wait for reimbursements. 

How can HR use Soldo to improve employee satisfaction and compliance? 

Soldo empowers employees with easy access to company funds while ensuring every transaction follows set policies. 

Still have questions?

Can’t find the answer you’re looking for? Please chat to our friendly team.

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The software services provided to customers resident in or with registered office in an EEA country or in the UK are provided by Soldo Software Ltd a company incorporated in the UK with company number 09233754 and VAT: GB204213566, whose registered office is 119 Marylebone Road, London, NW15PU, United Kingdom. Soldo Software Ltd (data protection number: ZA 092035) complies with all applicable data protection and privacy legislation in force from time to time in the UK and the EU including the General Data Protection Regulation ((EU) 2016/679) and the Data Protection Act 2018. All the communications related to the software and related services shall be sent to the registered office. Soldo Software Ltd., 119 Marylebone Road, London, NW15PU, United Kingdom.

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The financial services provided to customers resident in or with registered office in the UK are provided by Soldo Financial Services Ltd., a company incorporated in the UK with company number 09495650, whose registered office is 119 Marylebone Road, London, NW15PU, United Kingdom, authorised as an Electronic Money Institution by the Financial Conduct Authority (firm registration number 900459). Mastercard is a registered trademark, and the circles design is a trademark of Mastercard International Incorporated. The card is issued by Soldo Financial Services Ltd pursuant to a licence issued by Mastercard International Inc. Soldo Financial Services Ltd. (data protection number: ZA147304) complies with all applicable data protection and privacy legislation in force from time to time in the UK and the EU including the General Data Protection Regulation ((EU) 2016/679) and the Data Protection Act 2018. All communications related to financial services provided by Soldo Financial Services Ltd shall be sent to Soldo Financial Services Ltd., 119 Marylebone Road, London, NW15PU, United Kingdom.