If you run a business that relies on a fleet of vehicles, your company may benefit from the use of fuel cards. Fuel can be one of the most significant expenses for a business, making discount fuel cards a potentially valuable solution.
Fuel cards operate in much the same way as company credit cards, and they are a fast and efficient way to manage and control company fuel spend. The card allows employees to fill up at one of a network of forecourts, and your company is then billed directly once a month. Some cards even provide HMRC compatible reporting for greater expense integration.
There are two principal reasons as to why you should consider using fuel cards in your business:
If you’re unsure as to whether or not your business should make the switch to using dedicated fuel cards, here we briefly examine some of the benefits that a fuel card can provide your company.
One of the most attractive benefits of using a fuel card is the opportunity to buy discounted fuel. Suppliers of fuel cards work with the largest networks in the country to deliver bulk discount savings or reductions on the price per litre at the pumps.
Your card provider may also offer fixed weekly prices to protect against price fluctuations, preventing company finances from being negatively affected. Fluctuations may be inevitable, but a fuel card allows you to plan and manage your fuel spend efficiently.
A fuel card works exactly like a chip and pin credit card. Not only are drivers spared the need to carry cash, but they can also pay quickly and efficiently. There’s no need to keep a VAT receipt, and your drivers can go about their job without having to worry about paying for fuel out of their own funds and then reclaiming it.
A fuel card gives drivers the flexibility of being able to refuel across a broad network. If a route change becomes necessary, employees will still be able to locate a station where the fuel card is accepted. If your chosen fuel cards can be used at supermarket forecourts, drivers may also benefit from the opportunity to collect loyalty card points and receive promotional prices.
There can be drawbacks when it comes to using fuel cards. Remote stations can be hard to find, and some sites can carry a surcharge. If you’re considering fuel cards for your business, why not go a step further and consider a prepaid business card? The prepaid cards can be used for a far more extensive range of expenses and still delivers some of the benefits of a fuel card and more.
Although a fuel card delivers HMRC approved invoices, with preloaded bank cardsthat have an integrated app, they can enable your employees to manage all of their expenses by simply clicking and tapping to upload. At tax time, all costs are seamlessly integrated with your accounting software.
A prepaid card allows you to set sensible spending limits for individual staff members that can cover a range of expenses, including fuel and won’t leave employees out of pocket waiting for reimbursement.
Monitor companywide spending in real-time and derive actionable insights on making savings from in-depth reporting.
Fuel cards extend a line of credit to your business and involve credit checks that could pose an issue for some companies, whereas a prepaid business card doesn’t require a credit check.
By carrying just one card, employees can cover all their business expenses, such as client lunches, networking events, business travel and any fuel costs.
Whether you opt for a fuel card or a prepaid business card from a company, such as Soldo, your drivers will always be fully supported. With its ease of integration and greater freedom, a Soldo prepaid business card could be the next step to monitoring finances in real-time and gaining control over company-wide spending.