Company spend and expense cards
Smart cards. Powerful controls.
Give your teams the tools to capture expenses, track spend in real-time, and request company funds instantly.
Give your teams the tools to capture expenses, track spend in real-time, and request company funds instantly.
When employees pay with personal cards, everyone loses time. Reimbursements add friction, reduce transparency, and put pressure on staff. Shared cards create risk — and too often, a backlog for finance. That’s why Soldo offers a better card alternative for progressive finance teams.
“Soldo has given us control over what is being spent. It’s saving us lots of time, and making life easier for employees out in the field.”
Issue physical or virtual cards in seconds. Set rules upfront and see spend as it happens.
Let teams spend company money within pre-set limits – no more paying out of pocket.
Every payment follows your rules. Nothing slips through, nothing gets missed.
Soldo is more than a card. It is a platform that helps finance teams assign budgets, review spend, and reconcile faster, all in one place.
Give teams access to funds instantly, with built-in limits and usage rules.
Create policies that adapt to business needs and keep budgets topped up.
Always know who is spending what, where. No chasing. No missing data.
Capture, categorise, and reconcile transactions at the point of purchase.
*from The Total Economic Impact of Soldo, a commissioned study conducted by Forrester Consulting on behalf of Soldo in 2023
No more chasing receipts.
No more out-of-pocket.
No more shared cards.
Just simple, compliant spend.
A business expense card is a prepaid card that gives employees access to company money. Instead of having to use their own money (pay out-of-pocket), employees can use a business expense card to make purchases that relate to their work. Companies can allocate plastic or virtual cards to specific employees, teams, departments or projects to be used for spending with a pre-approved and allocated budget. To pay for business travel, for example, entertain clients or for recurring payments such as online subscriptions.
Expense cards provide controlled and immediate access to company money that businesses can issue to employees, teams, departments or projects for business purchases. Unlike corporate cards, Soldo expense cards are separate from the main business bank and connect to expense management software. Companies can then control spending by allocating expense cards with custom limits and rules that ensure all payments adhere to their expense policy. Expense cards can be plastic or virtual cards and used online or in-store. Some expense cards are named physical cards, allowing for pre-approved spending for the duration of the employee’s time at the company. Other expense cards may be temporary virtual cards, created for a single ad-hoc purchase or for a limited amount of purchases over a specified period of time.
Whether or not you can put business expenses on your personal card will depend on your company’s employee expense policy. Some companies will allow you to use your personal card and then they’ll pay you back as an expense reimbursement.
It’s important to check the expense policy first because this will tell you what kind of purchases are approved and how much you’re allowed to spend on specific items or within particular expense categories. If you put a business expense on your personal card that falls outside of the expense policy, you may not be able to get an expense reimbursement.
The most efficient way to monitor monthly expenses is by using expense management software. This allows you to review and track company spending in real-time with visibility over who is spending, on what and how much. Good expense management software will generate accurate reports across all transactions for you. You should also have the option to sync and reconcile expenses and receipts with your accounting software and other business systems. Monitoring monthly expenses through a single platform like this is easier than switching between spreadsheets or other systems and is less susceptible to human error.
No, a business card isn’t the same as a credit card. A business card – also known as an expense card or prepaid card – is a more secure option that provides greater visibility and control over spending. There are several differences between a business card and a credit card. A credit card, for example, relies on an employee using credit to make purchases. A statement usually arrives every 30 days and the business is able to settle the bill, along with any interest. A business card, on the other hand, is topped up with a pre-approved amount of company money that is transferred in from the main business bank account. That means no surprises at the end of the month.
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