EMPLOYEE EXPENSES

Taking the pain out of employee expenses

To keep your business moving, employees need to spend money on travel, equipment, training, entertaining and more. Often ad-hoc, expenses create masses of paperwork and make planning ahead a challenge. But there’s a smarter way.

Discover Soldo’s unique features and benefits, that make it the ideal solution for employee expenses.

Manual processes don’t work

Many businesses are still relying on reimbursements, petty cash, or lengthy workarounds to process employee expenses. They may get the job done, but they result in lengthy paperwork and painful and delayed payments and make spend tracking tricky.

Until now, businesses had two choices: continue with tedious approvals processes that slow them down or use credit cards to keep teams productive but risk overspending.

With Soldo, there’s another way

Only Soldo is set up to manage employee expenses flexibly, without the burden of spend admin, from request to reconciliation.

Request purchases in minutes

Forget emails, reimbursements, or paper forms.

  • Request ad-hoc purchases like equipment or training courses in Soldo.
  • Customise your approvals workflow, so that these requests get to the right people at the right time. No more sifting through emails to find and manage requests.

Manage every expense

  • Approve or decline online purchase requests, then issue virtual cards instantly. Or give regular spenders plastic cards for expenses like fuel, or entertaining clients.
  • Set different limits for different individuals or restrict spending to specific spend types or merchants.
  • Transfer different levels of funds to different people and set up auto top-ups so they always have the money they need.

Organise your spending

  • Set up Soldo with individuals, and groups to match the way your business runs.
  • Separate your funds into different wallets and set aside funds for different people or departments.
  • You decide exactly what gets spent, where.

Reconcile without the paperwork

  • Capture spend data and VAT at the point of purchase with the employee expense app. There’s no need to worry about lost receipts – just snap a photo of your receipt when you buy.
  • Then sync Soldo with accounting platforms, so you can reconcile everything in minutes, not hours.

Soldo has the tools you need to manage employee expenses

Get control and visibility with flexible cards, an employee expenses app, web console, and accounting integrations.

There’s no need for petty cash or reimbursements

Plastic and virtual cards cover every expense

Cover regular spending

Issue physical cards to employees who need to spend regularly on travel or client entertainment. Cover everything they need with one, easy card.

Unlock instant online payments

Create temporary virtual cards instantly and keep your business moving. A no-hassle solution for infrequent spenders or urgent online purchases.

Keep drivers moving

Flexible fuel cards allow employees to fill up at any service station without worrying about the paperwork.

Cover regular spending

Issue physical cards to employees who need to spend regularly on travel or client entertainment. Cover everything they need with one, easy card.

Learn more

Unlock instant online payments

Create temporary virtual cards instantly and keep your business moving. A no-hassle solution for infrequent spenders or urgent online purchases.

Learn more

Keep drivers moving

Flexible fuel cards allow employees to fill up at any service station without worrying about the paperwork.

Learn more
Lose the manual admin

One time-saving web console lets you take control of spending

Set card rules

No more surprises. Control exactly what’s spent, where with advanced card rules and spending limits for individuals and teams.

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Get a real-time view

See every payment as soon as it’s made and get a complete overview of expenses in your Soldo web console. Track and manage spend all in one place.

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Organise your funds

Soldo lets you separate funds in different wallets. Set individuals or teams up to spend from shared or dedicated wallets.

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Transfer money instantly

Avoid delays when buying essential equipment or software. Create auto top-ups so everyone always has the money they need.

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No more lost receipts, reimbursements, and paper expense forms

An employee expenses app captures spend data

Manage spend on the go

One easy app allows employees to request funds, check their balance, and manage their account wherever they are.

Ensure you always have the data you need

Employees capture VAT, notes, and categories in seconds as they spend, so you always have the information you need for reconciliation.

Forget painful month-end reconciliations

Accounting integrations sync everything in minutes

Seamless integrations with leading accounting software

Stream transactions, VAT, and more into Xero, QuickBooks, NetSuite, or Sage and cut hours of manual data entry and expense paperwork.

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Choose the perfect plan

Get everything you need to manage spending and breeze through expense reporting.

Pick the perfect plan for your business and apply in minutes, with no credit check.

Start

£0 per user/month Up to 3 users and cards

A basic plan giving you a taste of the Soldo platform.

Pro

£6 per user/month Minimum of 3 users

Get added flexibility to control funds and manage company spending.

Enterprise

Custom Pricing Unlimited users and cards

For medium and larger businesses, that need customisation, flexibility and dedicated support.

These prices exclude VAT. The Soldo software platform is operated by Soldo Software Ltd. The emoney business account and payment services are provided by Soldo Financial Services Ltd and are subject to additional fees such as card issuance, cash withdrawals and others. See all the financial services fees here, and the typical limits here.

Testimonials

“When we switched to Soldo, it became obvious that it was quicker and more efficient. There’s a greater feeling of security; we have more confidence in Soldo than the traditional corporate credit cards.”

Mark Taylor, Plymouth College of Art
Director of Finance

Get started with effortless expenses

Join 30,000+ businesses who’ve already made the switch.