Business Travel Expenses

Unlock flexible company travel

Every company with sales representatives, service teams, or employees attending events will incur business travel expenses. Often unexpected, last-minute, or high value, company travel expenses are a challenge to plan for, administer, and reconcile.

But Soldo’s cards and automated platform offer an easier solution, giving you everything you need to manage business trip expenses seamlessly.

Manual processes slow you down

Effective business travel relies on agility, accuracy, and efficiency. And manual processes simply can’t provide these. With many organisations relying on individuals travelling to meet clients, manage different office locations, or support service users, finding a better way to deal with travel expense admin is essential.

Sales and service teams who are out on the road need flexibility, but that makes it difficult for finance teams to set fixed allowances for their incidental expenses and travel spend. An alternative is to ask employees to pay out of pocket and reimburse them later. But trip expenses can quickly add up, putting a significant strain on employees’ finances. To reimburse individuals correctly, tracking and reconciliation must be completely accurate – not easy when you’re relying on manual forms and spreadsheets. And all the unexpected expenses put a strain on finance teams, adding admin and making it difficult to forecast travel expense budgets.

A smarter way to manage company travel expense

Soldo is the flexible alternative to hours of manual travel expense admin.

Make out-of-office spending easy

  • Replace paying out of pocket and reimbursements with cards that can be used at any point of sale or contactless terminal.
  • Employees simply pay for tickets, food, drinks, fuel, or client entertaining while travelling with individual or team cards.

Keep complete control

With Soldo, you decide exactly what’s spent, where and when.

  • Use custom rules and limits to control spending for individuals and teams.
  • Unlike with credit cards or reimbursements, Soldo lets you set spend restrictions, transfer funds instantly, and activate auto top-ups.

Capture the travel spend information you need

Forget lost receipts, time-consuming forms, and reconciling at the end of trips. With Soldo, users capture purchase information and receipts in seconds with an employee expenses app.

So, finance teams have all the information they need to reconcile spend. And with Soldo’s easy integrations, they can cut month-end admin to minutes.

Cover every eventuality

Soldo gives you the maximum flexibility. Cover urgent online purchases or unexpected payments with instant virtual cards.

Soldo has everything you need

Get all the tools you need to manage business travel expenses with Soldo: cards, an app, web console, and accounting integrations.

Forget paying out of pocket and managing reimbursements

Smart cards get teams travelling flexibly

Issue physical cards for easy spending

Give employees who travel regularly plastic cards to cover all their expenses. Set custom rules and limits to control spend.

Google Pay™

Fast and secure contactless payments with Google Pay, available for both plastic and virtual cards.

Apple Pay

Make fast, secure, contactless payments with Apple Pay – available for both plastic and virtual user cards.

Issue physical cards for easy spending

Give employees who travel regularly plastic cards to cover all their expenses. Set custom rules and limits to control spend.

Learn more

Google Pay™

Fast and secure contactless payments with Google Pay, available for both plastic and virtual cards.

Learn more

Apple Pay

Make fast, secure, contactless payments with Apple Pay – available for both plastic and virtual user cards.

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No more lost receipts and expenses forms

One easy employee expenses app

Manage trip spending wherever you are

Request funds, check your balance, and manage your account on the go. Our employee expenses app gives you the visibility and flexibility you need.

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Capture travel spend information in seconds

Users simply snap a photo of their receipt, then enter VAT, notes, and categories as they spend. No more lost paperwork and finance teams get all the information they need for reconciliation.

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Reduce manual paperwork

One web console to control every travel expense

Set up multiple-currency wallets

Support your staff wherever they spend. Separate your funds in USD, EUR, or GBP and set up your Soldo account to suit the way you spend.

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Create custom card rules

No more worrying about over-spending. Set restrictions for countries, where the card can be used, contactless payments, and cash withdrawals.

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See everything in real-time

Track, and manage business travel spend all in one place. Filter spend by employee, team, vendor, time-period, and more.

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Transfer funds instantly

Make sure everyone always has the money they need when on a business trip. Transfer money in seconds or set up automatic transfers for top ups when employees reach a low balance.

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Seamless integration with your existing expense platform

Soldo works with leading platforms through Mastercard smart data, including SAP Concur, Rydoo, and more to save you time and effort.

Add your business travel management system

You don’t need to give up your existing software. Sync Soldo with TravelPerk and export invoices into Soldo.

Review and approve expenses

Bring your travel expense reports into Soldo and easily validate and approve purchases made on Soldo cards by your employees and teams.

Lose the hours of month-end admin

Flow data to Xero, QuickBooks, NetSuite, and more in minutes to cut hours of manual data entry and travel expense paperwork.

Choose the perfect plan

Get everything you need to manage spending and breeze through expense reporting.

Pick the perfect plan for your business and apply in minutes, with no credit check.

Start

£0 per user/month Up to 3 users and cards

A basic plan giving you a taste of the Soldo platform.

Pro

£6 per user/month Minimum of 3 users

Get added flexibility to control funds and manage company spending.

Enterprise

Custom Pricing Unlimited users and cards

For medium and larger businesses, that need customisation, flexibility and dedicated support.

These prices exclude VAT. The Soldo software platform is operated by Soldo Software Ltd. The emoney business account and payment services are provided by Soldo Financial Services Ltd and are subject to additional fees such as card issuance, cash withdrawals and others. See all the financial services fees here, and the typical limits here.

Get started with effortless expenses

Join 30,000+ businesses who’ve already made the switch.